ESSPRY legal / EssMile

EssMile Privacy Policy

Effective date: 21 October 2026 · Publisher: ESSPRY LLC, a Wyoming (USA) limited liability company · support@esspryllc.com

1. The short version

• EssMile keeps your vehicles, fill-ups, service records and settings only on your phone.
• There is no account, no ESSPRY server that receives your data, no ads, no analytics or crash-reporting tools (apart from the anonymous diagnostics that Google ML Kit may send if you use receipt scanning, section 3), and no AI service. EssMile does not track your location.
• The one outside service we use is RevenueCat, which handles in-app purchases and subscription status together with Apple and Google. It receives limited purchase-related technical data (section 4), not your vehicle or fuel data.
• We do not sell your data or use it for advertising or tracking.

2. Who we are

ESSPRY LLC ("ESSPRY", "we", "us") publishes EssMile. ESSPRY does not receive or hold the content you put into EssMile. It stays on your device and under your control. ESSPRY's own information about you is limited to what you choose to send us (for example, a support email) and what we can see through RevenueCat, Apple and Google (section 4).

3. What EssMile stores on your device

EssMile stores the following locally on your phone (in the app's private storage):

• Vehicle details you enter: name, and optionally make, model, year, licence plate, starting odometer and service intervals.
• Fill-up records: date, fuel volume, cost, whether the tank was full, and optionally the odometer and a place (see "Places" below).
• Service records: date, odometer, title, cost, and optionally a place and notes.
• Charging records for an electric or plug-in hybrid vehicle: date, energy added in kWh, cost, whether it was charged to full, and optionally the odometer, a place, and the battery percentage at the start and at the end of the charge.
• Other expenses: date, category (insurance, parking, tax, fine, toll or other), amount, and an optional odometer reading and note.
• Photos and PDFs you attach to a record (Pro), described under "Attachments" below.
• An optional fuel type per vehicle (petrol, diesel or LPG), used only for the CO2 estimate on the Statistics screen.
• Service planner items (Pro): item name, distance and month intervals, and the date and odometer of the last time it was done.
• Document dates (Pro): insurance, inspection / MOT, road tax and registration expiry dates, each with an optional free-text note you type.
• The "Prepared for" name you may enter for PDF exports. It stays on your phone and is only printed into the PDF you create.
• Your settings (units, currency) and small bookkeeping values used for reminders.

None of this is sent to ESSPRY and we cannot see, recover or restore it. If you delete the app, lose your phone or reset it, the information may be lost. On iPhone, an iOS device or iCloud backup may include app data depending on your device settings, which Apple and you control. On Android, the app's data is excluded from Google cloud backup.

Receipt scanning (optional). If you tap "Scan receipt" on the fill-up screen, EssMile asks for camera access (only if you choose "Take photo") or opens your phone's photo picker (if you choose a photo from your library). The photo is analysed on your device using Google's ML Kit text recognition to suggest litres, price, total and date, which you check and confirm before anything is saved. EssMile does not save the photo and does not upload it; the temporary copy made for reading is discarded afterwards. The photo and the recognised text are not sent to ESSPRY. On Android the text-recognition models are bundled with the app, so no model is downloaded for this feature. Google ML Kit, the text-recognition library we use, may send anonymous diagnostic and performance data (such as device model, operating system version, app version and error or performance metrics) to Google; this data is not linked to you and your photo and recognised text are not part of it.

Places. On a fill-up, charge or service you can type a place, for example the name of a station or workshop (up to 60 characters). It is text you type, nothing more. EssMile does not read your location, does not ask for location permission and does not look the name up anywhere. The suggestions shown under the field are the names you typed before, worked out on your phone.

Attachments (Pro). On a fill-up, charge, service or expense you can attach photos and PDFs, for example a receipt or an invoice. A photo you choose from your library is re-saved by EssMile as a new JPEG, which normally leaves out the original's metadata such as location; a PDF or image file you choose with the file picker is copied as it is. The copy is kept in EssMile's private storage on your phone, up to 5 files of 10 MB each per record. It is never uploaded, is not read by EssMile for anything other than showing it to you, and is not included in Android's cloud backup. It is also not in the .essmile backup file, unless you choose, when you create a backup (Pro), to include your attachments: then they are packed into that one file, which stays on your phone until you send it somewhere with the share sheet. You can open a file (your phone's share sheet is used for that), remove it, or delete the record, which deletes its files. If your Pro subscription ends, files you already attached stay available to you; adding new ones needs Pro.

Exports, imports and backups. CSV files (free), PDF service history (Pro) and .essmile backup files (creating one is Pro) are created on your phone. When you export one, EssMile hands the file to your phone's share sheet. It leaves your phone only that way. Where it goes after that is your choice (for example email, Files, or a printer) and is governed by the app you pick. A CSV or .essmile file is readable and contains your records, so store it somewhere you trust. Importing a CSV file and restoring a backup (both free, whether or not the backup contains attachments) read a file you pick with your phone's file picker, on your phone, and nothing is sent anywhere. A backup that contains attachments can be large (EssMile includes at most 60 MB of attachments in one file and warns you before it creates a big one); a backup file that contains photos is exactly as readable as the photos themselves, so store it somewhere you trust. EssMile also keeps the date of your last export on your phone so it can remind you to make a copy.

4. Third parties

RevenueCat (in-app purchases) — service provider. EssMile uses the RevenueCat SDK to show purchase options, process purchases through Apple's App Store or Google Play, check whether the Pro plan is active, and restore purchases. RevenueCat acts on our behalf as a processor. To do this, RevenueCat receives:

• an anonymous app user ID that RevenueCat generates for your installation (EssMile has no accounts and does not give RevenueCat your name or email);
• purchase and subscription information from the store (such as which product, purchase and expiry dates, and store receipt data);
• technical device and app information needed for the service (such as app version, operating system, store, country or region). Like any internet service, RevenueCat's servers also see your IP address when your device contacts them.

This contact happens whenever the app checks Pro status or loads purchase options, even if you never buy. EssMile does not send RevenueCat your vehicles, fill-ups, services or anything you type. The app code does not set any extra attributes.

RevenueCat's privacy policy: https://www.revenuecat.com/privacy

Apple and Google. Purchases are made through your Apple ID or Google account and are governed by their terms and privacy policies. ESSPRY does not receive your payment card details. We may see limited, aggregated sales and subscription reports in App Store Connect and Google Play Console.

No others. Apart from the anonymous ML Kit diagnostics described in section 3, EssMile contains no advertising networks, analytics SDKs, social SDKs or crash reporters. If that changes, we will update this policy before the change ships.

5. Permissions

• Notifications — optional. If you turn on reminders, EssMile schedules local notifications on your phone (for document dates, Pro: 30 days before, 7 days before and on the day itself; for service planner items, Pro: a heads-up 7 days before and on the due date at 9:00, and a single notice when your odometer gets near a distance-based due point; for your vehicle reminders: a heads-up 7 days before a service is due and on the due date at 9:00, and a notice when a logged fill-up or service puts you near or past a distance-based service point). These are created and shown by your phone. No server or push service is involved and EssMile does not obtain a push token. You can turn them off in your phone's Settings.

• Camera — requested only when you tap "Take photo" in the receipt scan on the fill-up screen. If you decline, you can still choose a photo from your library or enter values by hand.
• Photo library — used only when you tap "From library" in the receipt scan or "Add photo" on an attachment. EssMile uses the system photo picker and reads only the one photo you pick. It does not browse or index your library.
• Files — when you import a CSV, restore a backup or attach a PDF, EssMile opens your phone's file picker and receives only the one file you choose. EssMile does not request storage permission.

EssMile does not ask for your location, contacts or microphone.

6. Children

EssMile is not directed to children under 13 (or under 16 where local law sets a higher age), and we do not knowingly collect personal information from children. We operate no accounts and receive no user content, so we hold nothing about a child's use of the app. If you believe a child has contacted us, email support@esspryllc.com and we will delete it. This statement is intended to meet COPPA and the GDPR's rules for children (GDPR-K). Purchases require an adult account holder on Apple or Google.

7. Retention and deletion

• Your vehicles and records: kept on your device until you delete them. Delete a vehicle or entry in the app, use "Delete all my data" in Settings, or uninstall the app, which removes the app's stored data from the device. Uninstalling also clears EssMile's scheduled notifications.
• Purchase data at RevenueCat, Apple and Google: kept under their retention rules. To ask us to request deletion of RevenueCat records for your installation, email support@esspryllc.com. Apple and Google keep purchase records for tax and legal reasons regardless of the app.
• Attachments (Pro): kept in EssMile's private storage on your phone until you remove them, delete the record, use "Delete all my data" or uninstall the app. A backup file you created with attachments inside is a separate copy that you hold; deleting data in EssMile does not delete the files you exported, so delete those yourself when you no longer need them.
• Receipt photos: not kept by EssMile. The photo you scan stays wherever you took it (your camera roll or library); EssMile discards its temporary copy after reading.
• Emails you send us: kept only as long as needed to answer you and meet legal obligations.

8. Your rights

Depending on where you live, you may have rights over your personal data under the EU GDPR, UK GDPR, the California Consumer Privacy Act (CCPA/CPRA), Turkey's KVKK (Law No. 6698), or similar laws. These include rights to access, correct, delete, restrict or object to processing, port your data, and complain to your regulator.

In practice: nearly all your data is on your device and you can view, edit and delete it yourself in the app. For the small amount of purchase-related data handled by RevenueCat or the stores, email support@esspryllc.com and we will respond within the time required by law (generally 30 to 45 days) and help route the request to RevenueCat, Apple or Google where they hold the data.

• California: we do not sell or share personal information as defined in the CCPA, and we do not use it for cross-context behavioural advertising. We do not discriminate against you for exercising your rights.
• EU/UK: ESSPRY LLC is the controller for the limited data described in this policy (contact details below). For purchase-related data the basis is performing our contract with you (delivering Pro) and our legitimate interest in running the app securely.
• Turkey (KVKK): you may apply to us under Article 11 of KVKK using the email below.

9. Security

Your data is protected by your phone's own security (screen lock, device encryption, app sandboxing). Contact with RevenueCat uses encrypted connections (HTTPS). No system is perfectly secure, and because we hold no copy of your data, keeping your device secure and backed up matters.

10. International note

ESSPRY LLC is a United States company. Your EssMile data stays on your device wherever you are. RevenueCat, Apple and Google may process purchase-related data in the United States and other countries; see their policies for transfer safeguards.

11. Changes

We may update this policy. For a material change we will update the effective date and, where required, notify you in the app or on the store listing before it takes effect. The current version is always at https://legal.esspryllc.com/essmile/privacy.

12. Contact

ESSPRY LLC · 30 N Gould St Ste N, Sheridan, WY 82801, USA · support@esspryllc.com